Validation diagnostic · Virtual assistant agencies

What does each delivered client hour really cost your VA agency?

Revenue can grow while margin gets eaten by paid bench capacity, rework, supervision, owner intervention and client-specific tools. This diagnostic models those economics from one typical month without asking you to replace your current software.

Step 1 · Enter one typical month

Use the numbers you already have.

Start with agency-level totals. This is a validation diagnostic, not an accounting system.

Monthly client retainer revenueTotal monthly VA compensationPaid assistant hours / monthClient-delivery hours / monthRework / correction hoursOwner / supervisor oversight hoursOwner / supervisor replacement cost per hourMonthly delivery software + client tool costUtilization scenario (%)Owner-adjusted margin scenario (%)

Improve the data-confidence score Client-delivery and paid-hour totals come from reasonably complete time records. VA compensation includes the major employer/contractor costs I want considered. Owner/supervisor oversight is represented instead of treated as free labor.

Enter revenue, VA compensation, paid hours and client-delivery hours to run the diagnostic.

Scenario estimates only. Results depend on your inputs and are not accounting, tax, legal or guaranteed-savings advice.

No software migration

Use totals you already have from payroll, time tracking, retainers and delivery tools.

No automatic repricing

The output identifies economic signals to review. It does not change client rates, staffing or contracts.

Built to lead into action

If the economics expose a real problem, the existing BusinessBuilt AI Blueprint can map the operating system needed to address it.

This page is a validation-stage diagnostic. Calculations are based entirely on user-entered assumptions and should be verified against the agency's own accounting and operational records before making business decisions.